The acquittal of funding for grants is a key part during the manage phase of the grant administration lifecycle. The information in this page provides you with the guidance and tools you need to complete your acquittal. For any questions or further guidance you require, please contact the Front Door team who will be able to help you out.

Note: FUSION templates should be used for all current acquittals

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• Acquittal procedures and task cards
  • SOPs and guidance:
  • Task cards:
  • System task cards for acquittal reviews:
• Templates for letters
• Treatment of underspends
  • System task card:
• Debt management
• Legacy templates

Acquittal procedures and task cards

SOPs and guidance:

• Acquittal outcomes SOP
• Acquittal SOP
• Guide to financial acquittal reports
• Guide to operational and overhead administrative costs in grant acquittals

Task cards:

• Task card: Prepare
• Task card: Assess
• Task card: Offsets
• Task card: Debt Invoices
• Task card: Finalise

System task cards for acquittal reviews:

• Completing an acquittal review in GPS.
• Adding attachments in GPS
• How to complete an acquittal review in FUSION
• Offsetting an underspend against future funding

Templates for letters

• Reminder letter: Financial declaration
• Reminder letter: Non-audited financial acquittal
• Reminder letter: Audited financial acquittal
• Overdue notice 14 days
• Overdue notice 21 days
• Statement of non-compliance

Treatment of underspends

• Program area contacts for underspend business cases
• Task card: Underspend carry-forward business case

System task card:

• Offsetting an underspend against future funding

Debt management

• Debt management policy
• Credit note approval request
• Request to raise a debt invoice

Legacy templates

The templates below are used only for legacy acquittals or if FUSION is not available and you need to do a manual override.

• Grant agreement acquittal statement (word)
• Grant agreement acquittal statement (excel)
• Underspend carryover business case template (over $100,000)
• Underspend carryover business case template ($100,000 and under) - GMU
• Underspend carryover business case template (over $1 million) - program area
• Acquittal outcome letter – fully expended
• Acquittal outcome letter – not fully expended