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Overview

If an activity has been completed, terminated or suspended, the associated GPS records need to be inactivated.

Inactivating records improves the integrity of data in GPS and increases the departments understanding of the number of active projects.

An activity is considered to have ended if:

• The End Dates have passed.
• All Milestones have been Received and Completed.
• Any outstanding Payment Requests have been finalised.
• Any committed funds for the Activity have been paid or reduced.
• If committed funds are being reduced, Location Attributions will need to be reduced first.
• Any under-spends to be recovered have been recovered by debt or offsets.

If you are also inactivating Schedule or Agreement records, you will need to ensure that there are no active activities, no outstanding reporting requirements and that the records are not required by another work area. 

Once confirmed, the following task cards provide guidance on inactivating records.

Reactivate an Inactive Activity

There are a number of reasons why an Inactive record may need to be activated again to Varied or Approved.  Only users with Delegate access can reactivate Inactive GPS Funding Agreement records.